The Leading Causes of Poor Record Keeping PracticesSome of the leading causes of bad record keeping practices include:
- Not taking bookkeeping seriously enough
- Managing all your accounting in-house
- Forgetting to track the smaller transactions
- Poor communication with your bookkeeper
- Organizational inefficiencies
3 of the Most Costly Bad Bookkeeping HabitsHere is a glimpse on 3 of the most common bad bookkeeping habits that can cause serious damage to the finances of your small business:1. Trusting an inexperienced (newbie) bookkeeperWe have mentioned that one of the leading causes of poor record keeping is doing all the accounting work in-house. It is always advisable to hire a professional bookkeeper who has the experience in handling all aspects of the practice for best results. Outsourcing your bookkeeping tasks can alleviate a ton of troubles. However, if you go for an inexperienced or newbie bookkeeper for a cheaper fee, expect costly bookkeeping troubles ahead.2. Keeping inaccurate books (falling behind on books)Keeping inaccurate books can cripple your business down to the very core. You can end up using more on your budget than the business is earning, filing less returns than you are supposed to, and generally losing track of your business profits.3. Missing tax deadlinesNo one ever wants the IRS knocking on their business door for an audit. But if your bookkeeping habits are in question—perhaps you are not paying the right amount of tax, you are missing on tax deadlines, or defaulting—you will surely get a visit from the IRS soon.
What Are the Consequences of Bad Bookkeeping?There are many tough consequences of bad bookkeeping. One is that you could lose an audit by the IRS auditors, causing your business to be levied hefty fines that can cripple your operations. Another consequence would be running into cashflow crunches because your business cannot operate effectively if the money flow is not flowing. You could also face losing your small company all together because of poor financial and business planning. Without proper bookkeeping, you simply can’t tell whether your business is growing, stagnant, or expected to close down.
How to Avoid Bad Small Business BookkeepingTo avoid poor bookkeeping, you need to have a system in place that ensures all your business records are well recorded from day one. Make sure that:
- All expenses are categorized properly
- Bank accounts are reconciled
- No sales tax is neglected
- Petty cash is well managed
- Reimbursable expenses are tracked
- Communication with the bookkeeper is good